Wedding Rehearsal Contract


This agreement is between Josie England, and the signers of this rehearsal dinner photography agreement. This link is for you and or any involved parties to come back to if or when you need to reference the contract.

Level of Service: The parties agree that Josie England will provide rehearsal dinner coverage as itemized in this contract. At any time after the signing of this contract, client may upgrade services to more hours. Client will not however be able to downgrade to a lower package, no exceptions.

Retainer and Payment Policy: The retainer of services is 20% of the total rendered services which will be applied towards the total package cost. The 20% retainer is due at the time of booking. If the retainer is not paid within 24 hours of the contract submission, your date will not be secured. The remaining balance on the account will be due 2 months prior to the wedding date. This is a non-refundable, non-negotiable retainer. In the event of cancellation, the retainer paid is non-refundable. It shall be liquidated for damages to Josie England in the event of a cancellation, or breach of contract by the Client. No date is reserved until a retainer is received. If final payment is not received, Josie England will not be expected to attend said event.

Coverage: Coverage will begin at coverage start date/time, and continue for the number of hours purchased, continuously.

Change of Date or Venue: Josie England must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be sent back by Josie England in writing via email. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contract information (time, etc.) as listed, you must notify Josie England. Josie England kindly asks that the Client get in touch with the her two weeks prior to the date of the event in order to touch base and go over last minute details. It is the Client’s responsibility to contact Josie England to confirm all events and times.

Cancellation and Postponement: There shall be no refund of retainer after the signing of the agreement and the reservation of the photography date. If the event is cancelled within two months of the date, the client shall pay the balance of the contract due to the high probability that Josie England will not be able to further book that date. Once a balance is paid, it is non-refundable. Any other amount paid to Josie England before date is non-refundable. If the wedding needs to be rescheduled, a new date must be within six months of original scheduled date or retainer becomes the cancellation fee. A rescheduling fee of $300 will be applied to any rescheduled weddings. A new retainer will be required to book a date outside of six months of the original date. Any other arrangements shall be discussed between the Clients and Josie England. All arrangements will be put in writing. Cancellation must be in writing even if a phone call was made to inform Josie England of the cancellation.

Client Responsibility: Client is to provide address to locations, emergency telephone numbers, family shot list and itinerary of the the wedding day no later than one week prior to the wedding date. Any family shots not added to the list given to Josie England prior to the ceremony will have to wait until "down time" during the reception so as not to eat into valuable portrait time with the bride and the groom.

Copyright: Josie England shall retain copyright ownership of all works created in the course of this Contract, including but not limited to all images in their original and processed formats.  It is understood that any duplication or alteration of original images is strictly prohibited {Copyright Law Title 17, Appendix V. Additional Provisions of the Digital Millennium Copyright Act 2005, Section 102}.  Alterations include, but are not limited to, application of filters, cropping, or modifications of any kind.  

Creative Control: Josie England retains the right of discretion in selecting the photographic materials released to the Client. The Client shall receive a online gallery of photographs to select from and shall not receive any photographic materials not presented to the Client. Josie England will solely make creative choices as to cropping, lighting, coloring and which images become black and white/color. If the Client wants an image that is delivered in black and white to become color or any additional editing, the hourly retouching rate of $300 will be charged. A minimum 1 hour will be billed.

Garments: Josie England cannot be held responsible for damage to garments due to environmental events. Client is responsible to arrange personal assistance for garments.

Failure to Perform: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. Due to the limited and subjective nature of the event, Josie England cannot be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location restrictions. Josie England is not responsible for lost photo opportunities due to other cameras or flashes, the lateness of the Clients or other principles. Josie England is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venues, or the rendering of decorations of the location. It is acknowledged that any shot lists submitted (photos pulled off the internet - Pinterest, Instagram, Facebook, etc) to Josie England will not be used and in no way represent photography that will actually be produced. Josie England recommends that the Client point out important individuals for informal or candid photographs. Josie England will not be held accountable for not photographing desired people if there is no one to assist in identifying people or gathering people for photographs. Josie England is not responsible if key individuals fail to appear or cooperate during photography sessions or for missed images due to details not revealed to her. 

If Josie England or its assigns cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, then Josie England shall return any moneys paid by the Client, less retainer fee and expenses, but shall have no further liability with respect to the Agreement. This limitation of liability shall also apply in the event that photographic materials are damaged, lost through camera malfunction, compact flash card malfunction, or otherwise lost or damaged without the fault on the part of Josie England. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

Cooperation: The Clients and Josie England consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that Josie England be provided with a helper (usually a friend or family member) who will point out key individuals to be photographed. The Clients also agrees to give Josie England sufficient warning of key events at the rehearsal to give her time to prepare. Please note that not all guests at rehearsals like having their photo taken. In such cases Josie England will use her discretion but cannot be held responsible for a lack of photos of these people.

Guest and Family Behavior: Please instruct your guests to be respectful of the photographic process and not to intervene/behave rudely and to follow photographer instruction. Josie England strives to create a fun and efficient environment, as stress free as possible. Any sexual, physical, verbal harassment or grossly inappropriate behavior will result in Josie England leaving the event, and no refund will be given, but photos will still be delivered.

Limitation of Complaint: Client will have fourteen days after gallery delivery to make Josie England aware of any issue, discrepancy, technical problem or any other complaint regarding photos, their quality and contents, or anything relating to rehearsal coverage. After this 14-day term has expired, Josie England will no longer be liable to the Client for any corrections, damages, refunds, re edits or re shoots.  Re edits after this term may be made if deemed appropriate by Josie England, but the hourly fee of $300 for retouching will be billed with a minimum one hour required.

Paparazzi Guests: All your guests will have digital cameras and all your guests will want to photograph the Clients. Josie England cannot be held liable for a lack of photos if guests taking their own photos of the Clients continually interrupt the Josie England's work.

Indemnification: Josie England shall be held harmless for any and all injury to the Client and the Client’s property during the course of the photographic event and the immediately surrounding events.

Date *
Date
Date of rehearsal
contracted with who? *
contracted with who?
Name of who Josie England is contracted with ex: mother of the groom, mother of the bride, etc
Brides name *
Brides name
Brides name
Grooms Name *
Grooms Name
Grooms name
Contacts name *
Contacts name
Contacts name : who is hosting the rehearsal dinner or wedding planner/coordinator
Contacts phone number *
Contacts phone number
Contacts phone number
Start Time *
Start Time
Rehearsal start time
End Time *
End Time
Rehearsal end time
Name of rehearsal venue
Rehearsal venue address *
Rehearsal venue address
Rehearsal venue address
Anything else you would like me to know?
Agreement
Agreement : I have fully read the entire contract and by check the box below I agree to all of the terms and conditions
Signature : Please type full name below
Todays date *
Todays date
Todays date